MSU Human Resources >>
General Forms List
General Forms List
EBS Portal Note: Some forms listed below are now completed using the EBS Portal. If a form is now in the EBS Portal, the title will be greyed out and the link removed.
The forms listed below are the most commonly used/requested Human Resources forms. All are either in PDF or Microsoft Word format unless otherwise noted. The PDF format requires the free Adobe Reader application be installed. The reader can be downloaded and installed from: http://www.adobe.com/products/acrobat/readstep2.html. The Word format requires that Microsoft Word be installed on the local machine.
Alternative lists of only Faculty & Academic Staff Forms or Support Staff Forms are also available.
Hiring / Job Postings
- Academic Hiring Availability Data & Recruitment Activities
- Academic Position Request - Fixed Term - use EBS Portal
- Academic Position Request Forms (EBS Portal)
-
Academic Specialist Suggested Orientation Checklist - PDF
Academic Specialist Suggested Orientation Checklist - Word - Appointment Form -(EBS Portal)
- Conflict of Interest in Employment(PDF)
- Criminal Background Check Authorization and Consent PDF
- Dubai Faculty/Academic Staff Hiring Form
- Dubai Support Staff Hiring Form
- Employment Eligibility Verification I-9 Form Cover Sheet
- Exposure to Health Risks / Physical Demands Form - PDF
- Fixed Term Faculty / Academic Staff Appointment / Reappointment Memorandum - PDF
- HP Faculty Appointment / Reappointment Memorandum - PDF
- Immigration and Naturalization Service I-9 Information
- Load and Salary Form for Summer School (EBS Portal)
- Multiple Appointment Memorandum - PDF
- New Hiring Form Social Security Directions (Verifying SSN for Student Employees)
- Non-Standard Academic Year Duty Period Agreement
- Pre-Employment Test Consent - PDF
- Specialist Position Description - PDF
Benefits
Dental
FSA
- Meritain Health - Reimbursement Request Instructions
- Meritain Health - Reimbursement Request Form - PDF
- Meritain Health - Direct Deposit - PDF
- Meritain Health - HCSA Debit Card Substantiation Form - PDF
- HEART Reimbursement Act Form - PDF
Health Care
Life / Accident Insurance
Other Eligible Individual (OEI)
Retirement
-
Application for Retirement for Faculty/Academic Staff/ Support Staff (EBS Portal)
- MSU 403(b) Retirement Plan Loan Application Form
- 457(b) Deferred Compensation Plan Withdrawal Request Form
Student Health Insurance
- Application for Supplemental Repatriation/Medical Evacuation Insurance - PDF
-
*Student Health Insurance Plan Continuation of Coverage - PDF
(*Please note this form is for students whose health coverage is ending with Aetna and are no longer enrolled in classes.) - Student Health Insurance Visiting Scholars Enrollment - PDF
-
Fellowship/Visiting Scholars Student Health Insurance Request Form - (2011-2012 Plan Year)
(to be used by DEPARTMENTS ONLY to enroll fellows or visiting scholars in the Student Health Insurance Plan)
Tuition Assistance
Workers' Compensation
Time off / Leave Programs
-
Request for Time Off - PDF
Request for Time Off - Word - Information for Leave of Absence - other than sabbatical (Faculty / Academic Staff) - PDF
- Leave of Absence Faculty/Academic Staff (EBS Portal)
- FMLA Forms (link)
- Sabbatical Leave Information (Faculty / Academic Staff) - PDF
Performance Review & Development
- Notice of Non-Academic Disciplinary Action - PDF Word
- Notice of Suspension Pending Investigation - PDF
- Observed Behavior - Reasonable Cause Record - PDF
Support Staff Review Forms
- Employee Self-Review Worksheet PDF Word
- Interim Evaluation (APA, APSA) PDF Word
- Performance Development Program PDF Word
- Performance Development Program II PDF Word
- Performance Improvement Plan PDF Word
- Probationary Evaluation PDF Word
Faculty & Academic Staff Review Forms
- Annual Evaluation for Chairpersons / Directors - PDF
- Evaluation Guidelines for Academic Administrators - PDF
-
Executive Management Performance Development Program - PDF
Executive Management Performance Development Program - Word - Fixed Term Faculty and Academic Staff Annual Performance Evaluation Form (MS Word Document)
- HP-D Health Programs Recommendation for Promotion - PDF
- HP-C Health Programs Recommendation for Reappointment - PDF
- Academic Specialist Recommendation for Reappointment, Promotion or Award of Continuing Appointment Status
Professional Development / Training
Pay, Rewards & Recognition
- Additional Payments - Link to Controller's Forms
- Clerical Technical Recognition Award - PDF
- Direct Deposit (EBS Portal)
- EBS Conversion Retroactive Change Form PDF
- Outside Work for Pay / Overload Pay - PDF
- Special Payment Authorization - PDF Instructions for completion
- W-4 Forms (Federal, State, City) (EBS Portal)
Reappointment, Promotion & Reclassification
-
HP-D Health Programs Recommendation for Promotion - PDF
HP-D Health Programs Recommendation for Promotion - Word- Please note- the Word version of this form allows for more flexibility in data entered into predefined fields. Please use this version if you require more space for classes taught or grant information.
- HP-C Health Programs Recommendation for Reappointment - PDF
-
Recommendation for Reappointment, Promotion or Tenure Action (Tenure System Only) - Entire Document - Word
- Please note- the Word version of this form allows for more flexibility in data entered into predefined fields. Please use this version if you require more space for classes taught or grant information.
- Recommendation for Reappointment, Promotion or Tenure Action (Tenure System Only) - Entire Document - PDF
- Academic Specialist Recommendation for Reappointment, Promotion or Award of Continuing Appointment Status
- Pages 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13
Grievances, Discipline & Complaints
- Acknowledgment of Receipt of Educational Materials on Alcohol and Substance Abuse for Operators of Commercial Motor Vehicles - PDF
- Controlled Substances Test Results Notification - PDF
- Drug Testing Procedures Driver Fact Sheet - PDF
- Non-Union Regular Support Staff Grievance Procedure Form - PDF
- Notice of Non-Academic Disciplinary Action Form - PDF Word
- Notice of Suspension Pending Investigation - PDF
- Observed Behavior - Reasonable Cause Record - PDF
- Pre-Employment Testing Consent - PDF
- Request for Time Off - PDF
Termination & Separation
